Notice to all HMESC contractors working on the Hanford site:
This information is provided by Hanford Mission Integration Solutions with the expectation that through this form of mutual education, we can assist each other in being safe.
This page is provided for information only. The references herein are intended to supplement, however not replace, requirements specific to contract provisions. See the Hanford Site Visitor Orientation Guide for general information, security requirements, safety measures, and radiological orientation when visiting the Hanford Site.
The safety and health of our employees and those who come to perform work for us at a Hanford Mission Integration Solutions managed location/facility is one of our fundamental values. We strive to achieve and sustain a worksite that is free of accidents, injuries, environmental impacts and security events. We expect that every individual will go home in the same condition that brought them to the Hanford Site.
In an effort to enhance security two important changes are being made to the HMIS badging process for Subcontractor access to the Hanford Site facilities.
To strengthen the process for badging Subcontractors, and to assure that badges will be returned when the work is complete, the following requirements will be incorporated into all subcontracts:
Only the HMIS Procurement organization will authorize badges for Subcontractor personnel.
Subcontractors will be liable for a $1000 fee for each badge or dosimeter not returned when work is completed.
Subcontractors must return their badges to the Central Badging office located at 1979 Snyder, Suite 135, Richland, WA.
Subcontractors are required to make a Citizenship determination for all employees and sub-tier Subcontractors requiring a badge.
For more information: Reference Specials Provisions for On Site Services, SP-5 Section: Badge Requirements.
Visit our Subcontract Provisions page for a complete list of contract provisions.
Any electrical equipment (includes extension cords) brought on Site in the performance of work shall be certified, listed and labelled or otherwise determined to be safe by a nationally recognized testing laboratory such as Underwriters Laboratories.
Off-Road driving creates a substantial risk of fire during wildland fire season (normally June through September) at Hanford. Based on this increased risk, the Hanford Fire Marshal has developed requirements for off-road vehicle travel (see the Fire Marshal Advisory Bulletin) depending on the fire danger level an in conjunction with a "red-flag warning". Off-road is defined as any natural terrain surface including dirt, gravel, or pavement that is not being maintained in a way that prevents the underside of the vehicle from coming in contact with natural vegetation.
Any off-road work requires standard off-road equipment including a hand shovel, fire extinguisher, and a means of communications. Additional requirements are necessary as the fire danger level increases until all off-road work is prohibited when we get to an "Extreme" fire danger level. If a fire does occur, notify the Hanford Fire Department (HFD) immediately even if you believe it has been extinguished. The HFD can then respond to the site and deal with the situation, including checks of the site for any possible hot spots or rekindling. For site fire or medical emergencies, notify the HFD by calling 911 on site telephones, or 373-0911 when using a cellular phone.
On-Site Material Deliveries by Contractors:
It is the general expectation and practice that material ordered for HMIS use will be delivered to, and unloaded at, the HMIS Central Receiving facility located at 2355 Stevens Drive, Richland, WA. From there, HMIS drivers make deliveries to onsite locations for end use.
It is acknowledged that due to the nature of some commodities, it is not practical or in HMIS' best interest to deliver and unload the material at the Central Receiving point. In such situations, the following process is applicable:
HMIS material requestors will identify a specific Delivery Point of Contact (DPOC) and the pre-established delivery rendezvous point when ordering material.
The DPOC will coordinate in advance with the Subcontractor and establish a specific delivery schedule and arrange for Site badging and minimum site access training of the Subcontractor to make the onsite delivery.
DPOC will communicate any environmental, safety/health or security information or hazards associated with the delivery activity to the Subcontractor.
DPOC will meet the Subcontractor at the designated rendezvous point and escort the delivery vehicle to the specific offload location. Once at the delivery point, a joint pre-delivery walk down of the offload location, if necessary, will be conducted prior to commencing delivery.
At the completion of the delivery, the Subcontractor is expected to exit the Site in a timely manner or coordinate a hand off to a subsequent HMIS DPOC if a subsequent HMIS delivery is involved.
Personal Protective Equipment (PPE):
Personal protective equipment (PPE) requirements relating to eye and face, head, foot, hand, electrical and general clothing have been established for protecting employees and visitors from injury due to absorption or physical contact hazards commonly associated with process or environment. Specific HMIS locations have specific PPE requirements. Prior to coming onto the Hanford Site, review specific PPE requirements with the Buyer's Technical Representative (BTR) responsible for the contract. Following is a brief summary of PPE information:
Personnel shall dress for the nature of work assignments, exposure to the general work environment, and expected climatic conditions.
Protective eye and/or face protection conforming to the specifications of ANSI Z87.1 shall be worn where there is a potential for injury from flying particles (including windblown dust/dirt), molten metal, liquid chemicals, acid or caustic liquids, chemical gases or vapors, potentially injurious light radiation, or combination of these.
Hearing protection shall be worn when noise levels are 85 dBA or greater
Protective headgear conforming to the specifications of ANSI Z89.1 shall be worn when working in areas where there is a potential danger of head injury due to the hazards of falling or flying objects, or electrical shock or burns.
Safety-related footwear with leather or equally protective construction conforming to the specifications of ASTM F2413-05 (formerly ANSI Z41.1) shall be worn when working in areas where these is a potential danger of foot injury due to the hazards of falling or rolling objects, sharp objects piercing the sole, or foot exposure to an electrical hazard.
Hand protection shall be worn where there is a potential for hand injury due to exposure to such hazard as:
- Skin absorption of harmful substances
- Severe cuts, lacerations, abrasions, and punctures
- Chemical burns
- Harmful temperature extremes
Reporting Unsafe Conditions:
Employees are expected to report any activity or condition which they believe is unsafe. Notification should be made to the affected worker(s) and then to the supervisor or his/her designee at the location where the activity or condition exists. After notification, resolution of the issue resides with the responsible supervisor.
Right to a Safe Workplace:
Any employee who reasonably believes that an activity or condition is unsafe is expected to stop or refuse work without fear of reprisal by management or co-workers and is entitled to have the safety concern addressed prior to participating in the work. Download a flyer of your rights to a safe and healthful workplace.
In addition to the information and references provided above, contractors have the responsibility to understand and comply with the security requirements identified in Special Provisions SP-5 - On-Site (formerly SP-5). This document identifies a list of prohibited/controlled articles applicable to all persons on the Hanford Site, or any DOE-owned or leased facilities located off the Site proper and pedestrian walkways and parking lots associated with these locations and facilities.
Please ensure delivery drivers and all employees entering the Hanford Site are aware of these requirements and do not attempt to carry prohibited articles in their vehicles. Download a flyer suitable for distribution to employees here.
Stop Work Responsibility:
Every HMIS and Subcontractor employee working on site has the responsibility and authority to stop work IMMEDIATELY, without fear of reprisal, when they are convinced a situation exists which places themselves, their co-worker(s), or the environment in danger. "Stop Work" is defined as stopping the specific task or activity that poses danger to human health and/or the environment.
OSHA - http://www.osha.gov/
Selected Informational Bulletins and Summaries [links to be added when documents are posted. Contact the Safety contact for a copy]
SIB-2006-005 Heavy Equipment Incident Prevention
SIB-2006-004 A Reminder of the Importance of Housekeeping
SIB-2006-003 Fall Prevention-Mounting & Dismounting Heavy Equipment
SIB-2006-001 Prevention of Injury While Using Sharp Edged Tools
It is noted that official correspondence and contact associated with a HMIS subcontract is via the cognizant HMIS Contract Specialist or designated Buyers Technical Representative (BTR). The following contacts are provided solely for matters of general interest:
- Ron Wight - Phone: (509) 376-2647